Initiation

Initiation

To help organisations to onboard to the shared care record, please find project plans created by Interweave which details all the assurance activities required. Whilst it is not mandatory for organisations to use these plans, we recommend doing so to ensure an awareness of the tasks to implement a provision or consumption project. To initiate a project please complete a Project Creation Form or alternatively please email your Project Initiation Document along with any supporting documents to the Interweave inbox (hnf-tr.interweave@nhs.net). All projects are managed and monitored by the PMO via Monday.com.

Project timescales

Interweave are suggesting the following timescales for delivery of provision and consumption projects – data was extracted from our project tracker for when projects started and finished, and an average given. These suggested timescales where then ratified with our stakeholders to ensure they seemed reasonable and achievable.

Provision

A standard provision project, once approved at Gate 1 should take 12 weeks to reach business go live.

Consumption

A standard consumption project i.e.. known context launch, standalone portal once approved at Gate 1 should take 12 weeks to reach business go live.

Project tolerances

To ensure projects are delivered within a reasonable timeframe, Interweave will be monitoring all projects ensuring any sub tasks that have been assigned to Interweave are completed within 10 working days. For any activities that fall outside of this agreed tolerance these will be escalated at Interweave weekly team meeting.

Similarly, for any organisations that are not adhering to the agreed timescale – the following escalation will be completed. This escalation will start at 10 weeks from Gate 1 approval.

Interweave	Project Manager	Programme Manager	DCIO	CIO
External	Project Manager	Programme Manager	SRO or CIO	Executive Sponsor (identified in the PID)
Category	E1	E2	E3	E4
Meetings	Interweave TM	ICB Delivery Board	IMB	IMB
Timescale	10 w/d	10 w/d	10 w/d	10 w/d